How to export scheduled items to Outlook

<< Click to Display Table of Contents >>

Navigation:  Optional Add-ons > Export to Outlook Schedule Plug-in >

How to export scheduled items to Outlook

NOTE: Only items newer that the date/time it is right now will be exported.


For example, if you export and nothing shows in your AyaNova Calendar in Outlook, it is because you do not have any scheduled items newer than the date and time it is right now.




How to export your scheduled items into Outlook:


1. Install as per the installation instructions


2. Log in as a schedulable user. In the example below, the scheduled user Hank has a number of scheduled workorder items and Schedule Markers



3. Drop down the main menu Plug-ins and select OutlookSchedule and then Outlook schedule export

OutlookSchedule1 OutlookSchedule2


4. The plug-in will create an Outlook calendar called AyaNovaSchedule and import all scheduled AyaNova items for the logged in schedulable user into this Outlook calendar.


Exports only scheduled items (Schedule Markers and workorder items) for the currently logged in user


Exports only items occurring from time of export forwards (does not export previously scheduled items)


Does not export Closed workorder items


5. Open an imported event in your Outlook to see what has been imported


The details imported in the Outlook event are based on the Workorder Item Summary Template set up in your Global Settings


Plus also imports the client's contact information - address, business, fax and mobile phone numbers and the email address.


6. You can run the OutlookSchedule plug-in as often as you like.


When the OutlookSchedule plug-in is run, it compares the existing imported scheduled events between AyaNova and the Outlook AyaNovaSchedule calendar. And if have changed, deletes the Outlook AyaNovaSchedule calendar events and imports again from AyaNova so you always have the latest information in your Outlook AyaNovaSchedule calendar


If you have created new events in the Outlook AyaNovaSchedule calendar directly, these are not removed when you import again from AyaNova - only those originally imported.


7. Outlook may pop up an annoying security notice when you import


To allow OutlookSchedule to import, just checkmark the Allow Access and click on OK



MAPILab creates the free utility Advanced Security for Outlook at that once installed will mean you won't have to do this every time.  


Download the file from MAPILab or from the AyaNova Downloads web page

Extract the setup file and release notes from the zip file

Install the setup file and run the AyaNova OutlookSchedule and set to always allow access